Section 5 - Personnel

  • Educational Support Personnel

    Policy 5:330

    Sick Days, Vacation, Holidays, and Leaves

    Each of the provisions in this policy applies to all educational support personnel to the extent that it does not conflict with an applicable collective bargaining agreement or individual employment contract or benefit plan; in the event of a conflict, such provision is severable and the applicable bargaining agreement or individual agreement will control.

    Sick and Bereavement Leave

    Full or part-time educational support personnel who work at least 600 hours per year receive 10 paid sick leave days per year. Part-time employees will receive sick leave pay equivalent to their regular workday. Unused sick leave shall accumulate to a maximum of 180 days, including the leave of the current year.

    Sick leave is defined in State law as personal illness, quarantine at home, serious illness or death in the immediate family or household, or birth, adoption, or placement for adoption. The Superintendent and/or designee shall monitor the use of sick leave.

    As a condition for paying sick leave after three days absence for personal illness or 30 days for birth or as the Board or Superintendent deem necessary in other cases, the Board or Superintendent may require that the staff member provide a certificate from: (1) a physician licensed in Illinois to practice medicine and surgery in all its branches, (2) a chiropractic physician licensed under the Medical Practice Act, (3) an advanced practice registered nurse who has a written collaborative agreement with a collaborating physician that authorizes the advanced practice registered nurse to perform health examinations, (4) a physician assistant who has been delegated the authority to perform health examinations by his or her supervising physician, or (5) if the treatment is by prayer or spiritual means, a spiritual adviser or practitioner of the employee’s faith. If the Board or Superintendent requires a certificate during a leave of less than three days for personal illness, the District shall pay the expenses incurred by the employee.

    The use of paid sick leave for adoption or placement for adoption is limited to 30 days unless a longer leave is provided in an applicable collective bargaining agreement. The Superintendent may require that the employee provide evidence that the formal adoption process is underway.


    Twelve-month employees shall be eligible for paid vacation days according to the following schedule:


    One through ten years completed prior to July 1                                     10 Days

    Eleven through twenty years completed prior to July 1                            15 Days

    Twenty-one or more years completed prior to July 1                               20 Days


    Part-time employees who work at least half-time are entitled to vacation days on the same basis as full-time employees, but the pay will be based on the employee’s average number of part-time hours per week during the last vacation accrual year. The Superintendent will determine the procedure for requesting vacation.

    Vacation days earned in one fiscal year must be used by the end of the following fiscal year; they do not accumulate. Employees resigning or whose employment is terminated are entitled to the monetary equivalent of all earned vacation.


    Unless the District has a waiver or modification of the School Code pursuant to Section 2-3.25g or 24-2(b) allowing it to schedule school on a holiday listed below, District employees will not be required to work on:

    New Year’s Day

    Labor Day

    Martin Luther King Jr.’s Birthday

    Columbus Day

    Abraham Lincoln’s Birthday

    Veteran’s Day

    Casimir Pulaski’s Birthday

    Thanksgiving Day

    Memorial Day

    Christmas Day

    Independence Day


    A holiday will not cause a deduction from an employee’s time or compensation. The District may require educational support personnel to work on a school holiday during an emergency or for the continued operation and maintenance of facilities or property.

    Personal Leave

    Full-time educational support personnel have one paid personal leave day per year. The use of a personal day is subject to the following conditions:

    1. Except in cases of emergency or unavoidable situations, a personal leave request should be submitted to the Building Principal three days before the requested date.
    2. No personal leave day may be used immediately before or immediately after a holiday, or during the first and/or last day of the school year, unless the Superintendent grants prior approval.
    3. Personal leave may not be used in increments of less than one-half day.
    4. Personal leave is subject to any necessary replacement’s availability.
    5. Personal leave may not be used on an in-service training day and/or institute training days.
    6. Personal leave may not be used when the employee’s absence would create an undue hardship.

    Leave to Serve as a Trustee of the Illinois Municipal Retirement Fund

    Upon request, the Board will grant 20 days of paid leave of absence per year to a trustee of the Ill. Municipal Retirement Fund in accordance with 105 ILCS 5/24-6.3. 

    Other Leaves

    Educational support personnel receive the following leaves on the same terms and conditions granted professional personnel in Board policy 5:250, Leaves of Absence:

    1. Leaves for Service in the Military and General Assembly.
    2. School Visitation Leave.
    3. Leaves for Victims of Domestic or Sexual Violence.
    4. Child Bereavement Leave.
    5. Leave to serve as an election judge.

    LEGAL REF.:         20 ILCS 1805/30.1 et seq.

    105 ILCS 5/10-20.7b, 5/24-2, and 5/24-6.

    820 ILCS 147, School Visitation Rights Act.

    820 ILCS 154/, Child Bereavement Leave Act.

    820 ILCS 180/, Victims’ Economic Security and Safety Act.

    School Dist. 151 v. ISBE, 154 Ill.App.3d 375 (1st Dist. 1987); Elder v. Sch. Dist. No.127 1/2, 60 Ill.App.2d 56 (1st Dist. 1965).

    CROSS REF.:         5:180 (Temporary Illness or Temporary Incapacity), 5:185 (Family and Medical Leave), 5:250 (Leaves of Absence)


    Adopted:                November 30, 2020