Section 5 - Personnel

  • Educational Support Personnel

    Policy 5:330

    Sick Days, Vacation, Holidays, and Leaves

    Each of the provisions in this policy applies to all educational support personnel to the extent that it does not conflict with an applicable collective bargaining agreement or individual employment contract or benefit plan; in the event of a conflict, such provision is severable and the applicable bargaining agreement or individual agreement will control. 

    Sick and Bereavement Leave

    Full or part-time educational support personnel who work at least 600 hours per year receive 13 paid sick leave days per year. Part-time employees will receive sick leave pay equivalent to their regular workday. Unused sick leave shall accumulate to a maximum of 240 days, including the leave of the current year.

    Sick leave is defined in State law as personal illness, quarantine at home, serious illness or death in the immediate family or household, or birth, adoption, or placement for adoption. The Superintendent and/or designee shall monitor the use of sick leave. 

    As a condition for paying sick leave after 3 days absence for personal illness or 30 days for birth or as the Board or Superintendent deem necessary in other cases, the Board or Superintendent may require that the staff member provide a certificate from: (1) a physician licensed in Illinois to practice medicine and surgery in all its branches, (2) a chiropractic physician licensed under the Medical Practice Act, (3) an advanced practice nurse who has a written collaborative agreement with a collaborating physician that authorizes the advanced practice nurse to perform health examinations, (4) a physician assistant who has been delegated the authority to perform health examinations by his or her supervising physician, or (5) if the treatment is by prayer or spiritual means, a spiritual adviser or practitioner of the employee’s faith. If the Board or Superintendent requires a certificate during a leave of less than 3 days for personal illness, the District shall pay the expenses incurred by the employee. 

    The use of paid sick leave for adoption or placement for adoption is limited to 30 days unless a longer leave is provided in an applicable collective bargaining agreement. The Superintendent may require that the employee provide evidence that the formal adoption process is underway.


    Twelve-month employees shall be eligible for paid vacation days according to the following schedule:

    Length of Employment

    Monthly Accumulation

    Maximum Vacation Leave Earned Per Year





    Beginning of year 1

    End of year 10

    0.83 Days

    10 Days per year

    Beginning of year 11

    End of year 20

    1.25 Days

    15 Days per year

    Beginning of year 21

    End of year

    1.67 Days

    20 Days per year

    Twelve-month part-time employees who work at least half-time are entitled to vacation days on the same basis as full-time employees, but the pay will be based on the employee’s average number of part-time hours per week during the last vacation accrual year. The Superintendent will determine the procedure for requesting vacation.

    Vacation days earned in one fiscal year must be used by the end of the following fiscal year; they do not accumulate. Employees resigning or whose employment is terminated are entitled to the monetary equivalent of all earned vacation. 


    Unless the District receives a waiver or modification of The School Code pursuant to Section 2-3.25g allowing it to schedule school on a holiday listed below, District employees will not be required to work on:

    New Year’s Day

    Spring Holiday

    Martin Luther King Jr.’s Birthday

    Labor Day

    Abraham Lincoln’s Birthday (waived)

    Columbus Day

    Casimir Pulaski’s Birthday

    Veteran’s Day

    Memorial Day

    Thanksgiving Day

    Presidents’  Day

    Christmas Day


    Twelve-month employees will have the following additional holidays:


    Independence Day

    ½ day of Christmas Eve

    ½ day of New Year’s Eve

    Thanskgiving Friday


    A holiday will not cause a deduction from an employee’s time or compensation. The District may require educational support personnel to work on a school holiday during an emergency or for the continued operation and maintenance of facilities or property.

    Personal Leave

    Full-time educational support personnel have two paid personal leave days per year. The use of a personal day is subject to the following conditions:

    Personal Leave

    Full-time educational support personnel have two paid personal leave days per year. The use of a personal day is subject to the following conditions:

    1.     Except in cases of emergency or unavoidable situations, a personal leave request should be submitted to the Building Principal 2days before the requested date.

    2.     No personal leave day may be used immediately before or immediately after a holiday, or during the first and/or last 5 days of the school year, unless the Superintendent grants prior approval.

    3.     Personal leave may not be used in increments of less than one-half day.

    4.     Personal leave is subject to any necessary replacement’s availability.

    5.     Personal leave may not be used on an in-service training day and/or institute training days.

    6.     Personal leave may not be used when the employee’s absence would create an undue hardship.

    Leave to Serve as a Trustee of the Illinois Municipal Retirement Fund

    Upon request, the Board will grant 20 days of paid leave of absence per year to a trustee of the Illinois Municipal Retirement Fund in accordance with 105 ILCS 5/24-6.3. 

    Other Leaves

    Educational support personnel receive the following leaves on the same terms and conditions granted professional personnel in Board policy 5:250, Leaves of Absence:

    1.     Leaves for Service in the Military and General Assembly.

    2.     School Visitation Leave.

    3.     Leaves for Victims of Domestic or Sexual Violence.



    20 ILCS 1805/30.1 et.seq.
    105 ILCS 5/10-20.7b 5/24-2 and 5/24-6.
    820 ILCS 147 and 180/1 et seq.



    5:180 (Temporary Illness or Temporary Incapacity), 5:185 (Family and Medical
    Leave), 5:250 (Professional Personnel - Leaves of Absence)



    November 28, 2012